Administrative and Fundraising Assistant

The Administrative and Fundraising Assistant will support the Executive Director in a variety of tasks to ensure all administrative duties are complete for donor stewardship and maintaining community relationships. 


  • Planning and coordinating fundraising events with the Executive Director, attending fundraisers if and when needed.
  • Maintaining corporation and individual donor files.
  • Performing general maintenance in databases and prepare reports as needed.
  • Assisting in developing communications with volunteers, donors, partners, and other members of the public.
  • Tracking corporate level communications between community partners and the Executive Director or Board of Directors. 
  • Other duties as assigned by the Executive Director.


Education and work related experience:

Applicant should have at least a high school diploma or equivalent. With experience working in a fast paced office environment with ability to juggle multiple priorities and deadlines.  Related work experience in the nonprofit sector is desirable.  


Skills and Knowledge Requirements:

  • Knowledge of Microsoft Office practices and processes and computer software programs: Word, Outlook, Publisher, and Excel.
  • Experience with database management and data entry.
  • Demonstrated problem solving skills, attention to detail, solid customer service and communication skills (oral and written), and ability to work independently as well as collaboratively in a time efficient manner. 
  • Maintain a high standard of professionalism.
  • The person in this position regularly communicates by phone and in person with donors and other community partners. 
  • Must be able to remain in a stationary position for extended periods of time.


Time Commitment:

15-20 hours per week, flexible work hours to meet fluctuating agency needs.

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Qualified candidates please send a letter of interest, resume, as well as two professional and one personal reference to:

Equal Employment Opportunity Big Brothers Big Sisters of Bath/Brunswick provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.
Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Job Responsibilities The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBS/BB may change the specific job duties with or without prior notice based on the needs of the organization.